MODULE: Using the Website
Add Events & Tickets
1. Add Events
Add events to the website to show students what your society is up to. They will then know where to find you.
Adding just 4 x events ticks off another accreditation – towards earning £60!
Here are some Top Tips
- Use 8 digits when setting date e.g. 02/07/2021
- Use 24 hour clock when setting time e.g. 14:30 that’s 4 digits with double dots : in-between
- In Event Types, tick Society Event ☑️ you can also tick the location, Brighton/Eastbourne ☑️ and if its free ☑️
- Don’t forget to hit [save] at the bottom of the page!
- Upload an Image! (follow steps below)
Upload an Image
Click in this order:
Searching for your Event
You may wish to go back to your event to edit or update it.
Make sure you ⬅️ WIDEN ➡️ the FROM and TO dates far enough to find it!
Where will your event display?
Your events will display on your society webpage
and also in our main Events Calendar
Here’s a hack for you!
If your event does not need a ticket (free to attend and no cap on numbers) save time, just copy and paste the URL from your Facebook event! This will save you having to write a description.
Your event will show up in both calendars and when people click the event it will take them to Facebook where they can select ‘Attend’ or ‘Going’.
2. Sell tickets through your webpage
If your events are up and ready in the online calendar, follow these steps to add a ticket to them.
Go to the website, log-in (top right) using your student central details and navigate to the society admin page. If you need reminding how to do this, click here.
Click ‘Tickets’, then search for the event you wish to add tickets to.
⬅️ WIDEN ➡️ the FROM and TO dates! (see how below)
Click on calendar icon/s to make calendar pop up, then extend the dates to ensure your event falls within these parameters.
Click ‘Apply’ to make the events display
Select ‘Add Ticket’ to the event you wish to add the ticket to
Ticket Type – This will determine ‘who’ the system will allow to purchase the ticket (at that price) use the drop down menu to select ‘Members’ or ‘Students’
Price – You may wish to do discounted tickets for members
On sale from/until – When selecting date and time USE 8 digit date format (e.g 22/07/2019) and 24 hour clock with DOUBLE DOTS! (e.g. 14:30)
Sales limit – how many spaces do you have in total? What is the capacity of the room? (setting this will ensure you don’t accidentally oversell)
Per person limit – Sets how many tickets each person can buy. DON’T FORGET if you have discounted tickets for society members set the limit to 1 per person.
Click ‘Save’ and you will see the ticket appear!
Remember, your event displays both on your Society Webpage and on our main BSU Events Calendar
Now, when anyone clicks onto your event – the ticket will be there to purchase.
Remember – You can copy and paste the page URL link too and share it in messages and social media posts.
Send a message to your event tickets holders
You can send a message to event tickets holders, this is useful if you have an update about the event or specify instructions for the tickets holders.
Click into the message tab highlighted in the image above. Here you will be able to view all your events that have tickets attached, if you can’t find your event – widen the date range.
If you have sold different types of tickets for the event e.g. ‘Students’ and ‘Members’, you will be given the option to compose a different message for each type of ticket holder.