MODULE: Your Finances
Managing your Society Finances
Please remember these do’s and don’t’s so your society does not fall into any financial trouble.
Use your society account
Never use your own bank account for any society business
BSU sets you up with a society account, keeping your money safe. You can clearly see any money coming ‘in’ and ‘out’ is for/from your society only
Check your balance BEFORE you spend
Never spend money your society does not have. We cannot under any circumstances pay back expenses claims if the money is not in the account to cover it
Contact BSUSocieties@brighton.ac.uk to get a live update of your society’s account balance.
Keep your receipts!!
Do not submit a Payment Form to reclaim expenses without uploading the receipts; we can’t refund you with no proof… always get proof!
Upload receipts to the Payment Form when you are reclaiming expenses you have incurred
Get invoices (YOUR bill to pay) from suppliers so we can pay them from your society account
Never pay a supplier (i.e. a DJ) on the night, using your own cash – get an invoice!
Ask, by law anyone charging for a service must be able to provide an invoice for payment
Let us invoice (THEIR bill to pay) external companies for you. i.e. Drama society were paid to perform at Brighton Fringe
We MUST raise invoices for you. We will chase for payment too so you don’t have to worry
Please complete the Society Fundraising Request Form if you wish BSU to raise an invoice request for payment to an organisation or individual who has offered to pay for your services
Let us know about your Society Fundraising and Sponsorships!
Again we MUST raise invoices for you. We will chase for payment too so you don’t have to worry.
Please complete the Society Fundraising Request Form if you wish BSU to raise an invoice request for payment to an organisation or individual that has agreed to sponsor your society or provide your society with a grant.
Get in touch with Societies Team BEFORE you make any large payments £250+ on accommodation, travel, venue hire etc.
Don’t put yourself at risk making large payments £250+ on accommodation, travel, venue hire etc. without getting Societies Team to check it first
The Societies Team are here to help. We can check any large payments you plan to make (£250+) ensuring the company’s T & C’s and Cancellation Policy’s are legitimate and fair
Use BSU FREE printing (£50 credits)
Forget paying for printing at reprographics
Go to your local BSU reception with the posters/flyers on USB. Please make sure they are print ready!
Host your events for FREE in our venues
Avoid paying venue hire fee/a set quota of bar spend £££ at external venues
Book The Venue by contacting B.Ellis@brighton.ac.uk
Want to host a club night? Contact our Events Manger Amellia via A.Brown3@brighton.ac.uk
Ensure you’re not paying for anything you don’t have to! Work with BSU so we can get the best deal for you!
Don’t work with promoters or competitors, such as Husky Events, that will charge for services we can offer for free!
For club nights or local venues get in touch with Amellia. She has contacts across the city for anything your society might need!
Remember all contracts must be signed by both Becky and Aaron before any money exchanges hands.